Board Minutes June 2015

Darby Community Public Library Board of Trustees

May 14,  2015

10 AM in the library meeting room

Attendees: Forest Hayes, Chair; Ted Almgren, Ada Almgren, Judy Estler, Barbara Ackerman, Veryl Kosteczko, Lisa Poe, and Wendy Campbell. Quorum was established to conduct business.

  1. Call to Order: Forest called meeting to order at 10:01 AM
  2. Introduce Guests: No guests were present.

III. Approval of minutes from regular board meeting April 9, 2015: Ted moved we accept minutes as corrected. Judy seconded. Minutes approved.

  1. Financial Reports
  2. Receipts and Expenditures- Wendy reviewed with trustees.
  3. Approve Bills and Claims-Wendy reviewed with trustees. Judy moved to accept and pay  claims. Barbara seconded.  Approved bills as presented.
  1. Directors Report Questions and Discussion-

Ted moved that Wendy contact school to discuss the counselor sessions being held at the library. Judy seconded. Board approved discussion of school counseling sessions with school official.

Wendy will include surplus item decision in the June Board Meeting Agenda.

Ted and Forest will work on moving snowblowers to a storage area.

Ted will research back door hardware that needs replacement.

Wendy discussed internet security issues that she is working with Brian Bridges to correct.

Volunteer barbecue was scheduled for August 20th at 6:30 PM. Library will contact volunteers.

Wendy will seek estimates for window cleaning.  Forest will investigate rafter cleaning by local Job Corps.

  1. Correspondence-Letter from Town Council to Ravalli County Commissioners stating their support to take the mill levy increase request to a vote. Wendy stated that, following this board meeting, she will send electronic copies of Town Council letter, signed Resolution 27, revised Powerpoint presentation, and preliminary budget for FY 2015-16 to the county commissioners via Glenda Wiles.

VII. Old Business

  1. Distribute forms for Policy Book- Wendy will make hard copies of table of contents, forms,  appendix, and Volunteer Application form and place in board folders.
  1. Mill Levy Update
  2. Town Council meeting presentation- Ted. Wendy will put hard copy of Town Council presentation in official board minutes book.
  3. Ravalli County Commission presentation-Ted reviewed the information he will  present to the Ravalli County Commissioners.
  4. Campaign Update- Judy shared that the Friends of the Darby Library met with everylibrary.org in a conference call and have started the process to form PAC/ ballot commission. Will be called the Vote Yes PAC and list Treasurer’s name in advertising.
  1. Upcoming Board Position and Office of Chairperson: Forest has agreed to be reappointed to the board through the mill levy process.
  1. Vote on Media Equipment and Circulation policies- Barbara moved. Judy seconded. Approved Media and Circulation policy additions and revisions.
  1. Materials Selection policy discussion- Wendy will bring written policy with suggested revisions to board for discussion.

VIII. New Business

  1. Preliminary Budget for FY 2015-16. Lisa moved. Ted seconded. Preliminary budget for Ravalli County Commissioners presentation approved for submission to commissioners.
  1. Friends of the Darby Library requested funds- Wendy shared that the Friends have graciously committed to a donation of $5838.25 for the Darby library in FY2015-16
  1. Fundraiser opportunities for book and magazine purchases discussion
  1. Board signed official copy of Resolution 27 that was approved on March 12, 2015
  1. Schedule Director Evaluation-Forest will send out
  1. Committee Reports
  2. Landscaping-  no report
  3. Operational-no report
  4. Used Bookstore- Ron Birkle will reconstruct donated bookcase from Esther and William McDonald
  5. Citizens Advisory- no report
  6. FODL-no additional information.
  1. Public Comment- no public comment was taken.
  2. Adjournment Forest adjourned meeting at 12:10PM

Darby Community Public Library Board of Trustees

May 14, cialis sales 2015

10 AM in the library meeting room

Attendees: Forest Hayes, Chair; Ted Almgren, Ada Almgren, Judy Estler, Barbara Ackerman, Veryl Kosteczko, Lisa Poe, and Wendy Campbell. Quorum was established to conduct business.

  1. Call to Order: Forest called meeting to order at 10:01 AM
  2. Introduce Guests: No guests were present.

III. Approval of minutes from regular board meeting April 9, 2015: Ted moved we accept minutes as corrected. Judy seconded. Minutes approved.

  1. Financial Reports
  2. Receipts and Expenditures- Wendy reviewed with trustees.
  3. Approve Bills and Claims-Wendy reviewed with trustees. Judy moved to accept and pay  claims. Barbara seconded.  Approved bills as presented.
  1. Directors Report Questions and Discussion-

Ted moved that Wendy contact school to discuss the counselor sessions being held at the library. Judy seconded. Board approved discussion of school counseling sessions with school official.

Wendy will include surplus item decision in the June Board Meeting Agenda.

Ted and Forest will work on moving snowblowers to a storage area.

Ted will research back door hardware that needs replacement.

Wendy discussed internet security issues that she is working with Brian Bridges to correct.

Volunteer barbecue was scheduled for August 20th at 6:30 PM. Library will contact volunteers.

Wendy will seek estimates for window cleaning.  Forest will investigate rafter cleaning by local Job Corps.

  1. Correspondence-Letter from Town Council to Ravalli County Commissioners stating their support to take the mill levy increase request to a vote. Wendy stated that, following this board meeting, she will send electronic copies of Town Council letter, signed Resolution 27, revised Powerpoint presentation, and preliminary budget for FY 2015-16 to the county commissioners via Glenda Wiles.

VII. Old Business

  1. Distribute forms for Policy Book- Wendy will make hard copies of table of contents, forms,  appendix, and Volunteer Application form and place in board folders.
  1. Mill Levy Update
  2. Town Council meeting presentation- Ted. Wendy will put hard copy of Town Council presentation in official board minutes book.
  3. Ravalli County Commission presentation-Ted reviewed the information he will  present to the Ravalli County Commissioners.
  4. Campaign Update- Judy shared that the Friends of the Darby Library met with everylibrary.org in a conference call and have started the process to form PAC/ ballot commission. Will be called the Vote Yes PAC and list Treasurer’s name in advertising.
  1. Upcoming Board Position and Office of Chairperson: Forest has agreed to be reappointed to the board through the mill levy process.
  1. Vote on Media Equipment and Circulation policies- Barbara moved. Judy seconded. Approved Media and Circulation policy additions and revisions.
  1. Materials Selection policy discussion- Wendy will bring written policy with suggested revisions to board for discussion.

VIII. New Business

  1. Preliminary Budget for FY 2015-16. Lisa moved. Ted seconded. Preliminary budget for Ravalli County Commissioners presentation approved for submission to commissioners.
  1. Friends of the Darby Library requested funds- Wendy shared that the Friends have graciously committed to a donation of $5838.25 for the Darby library in FY2015-16
  1. Fundraiser opportunities for book and magazine purchases discussion
  1. Board signed official copy of Resolution 27 that was approved on March 12, 2015
  1. Schedule Director Evaluation-Forest will send out
  1. Committee Reports
  2. Landscaping-  no report
  3. Operational-no report
  4. Used Bookstore- Ron Birkle will reconstruct donated bookcase from Esther and William McDonald
  5. Citizens Advisory- no report
  6. FODL-no additional information.
  1. Public Comment- no public comment was taken.
  2. Adjournment Forest adjourned meeting at 12:10PM

Darby Community Public Library Board of Trustees

May 14, cialis generic remedy 2015

10 AM in the library meeting room

Attendees: Forest Hayes, nurse Chair; Ted Almgren, viagra Ada Almgren, Judy Estler, Barbara Ackerman, Veryl Kosteczko, Lisa Poe, and Wendy Campbell. Quorum was established to conduct business.

 

  1. Call to Order: Forest called meeting to order at 10:01 AM
  2. Introduce Guests: No guests were present.

 

III. Approval of minutes from regular board meeting April 9, 2015: Ted moved we accept minutes as corrected. Judy seconded. Minutes approved.

 

  1. Financial Reports
  2. Receipts and Expenditures- Wendy reviewed with trustees.
  3. Approve Bills and Claims-Wendy reviewed with trustees. Judy moved to accept and pay             claims. Barbara seconded.  Approved bills as presented.

 

  1. Directors Report Questions and Discussion-

Ted moved that Wendy contact school to discuss the counselor sessions being held at the library. Judy seconded. Board approved discussion of school counseling sessions with school official.

 

Wendy will include surplus item decision in the June Board Meeting Agenda.

 

Ted and Forest will work on moving snowblowers to a storage area.

 

Ted will research back door hardware that needs replacement.

 

Wendy discussed internet security issues that she is working with Brian Bridges to correct.

 

Volunteer barbecue was scheduled for August 20th at 6:30 PM. Library will contact volunteers.

 

Wendy will seek estimates for window cleaning.  Forest will investigate rafter cleaning by local job corps.

 

  1. Correspondence-Letter from Town Council to Ravalli County Commissioners stating their support to take the mill levy increase request to a vote. Wendy stated that, following this board meeting, she will send electronic copies of Town Council letter, signed Resolution 27, revised Powerpoint presentation, and preliminary budget for FY 2015-16 to the county commissioners via Glenda Wiles.

 

 

VII. Old Business

  1. Distribute forms for Policy Book- Wendy will make hard copies of table of contents, forms,             appendix, and Volunteer Application form and place in board folders.

 

  1. Mill Levy Update
  2. Town Council meeting presentation- Ted. Wendy will put hard copy of Town Council presentation in official board minutes book.
  3. Ravalli County Commission presentation-Ted reviewed the information he will                                     present to the Ravalli County Commissioners.
  4. Campaign Update- Judy shared that the Friends of the Darby Library met with                                     everylibrary.org in a conference call and have started the process to form PAC/ ballot                          commission. Will be called the Vote Yes PAC and list Treasurer’s name in advertising.

 

  1. Upcoming Board Position and Office of Chairperson Forest has agreed to be reappointed to the board through the mill levy process.

 

  1. Vote on Media Equipment and Circulation policies- Barbara moved. Judy seconded. Approved Media and Circulation policy additions and revisions.

 

  1. Materials Selection policy discussion- Wendy will bring written policy with suggested revisions to board for discussion.

 

VIII. New Business

  1. Preliminary Budget for FY 2015-16. Lisa moved. Ted seconded. Preliminary budget for Ravalli County Commissioners presentation approved for submission to commissioners.

 

  1. Friends of the Darby Library requested funds- Wendy shared that the Friends have graciously committed to a donation of $5838.25 for the Darby library in FY2015-16

 

  1. Fundraiser opportunities for book and magazine purchases discussion

 

  1. Board signed official copy of Resolution 27 that was approved on March 12, 2015

 

  1. Schedule Director Evaluation-Forest will send out

 

  1. Committee Reports
  2. Landscaping-  no report
  3. Operational-no report
  4. Used Bookstore- Ron Birkle will reconstruct donated bookcase from Esther and William             McDonald
  5. Citizens Advisory- no report
  6. FODL-no additional information.

 

  1. Public Comment- no public comment was taken.
  2. Adjournment Forest adjourned meeting at 12:10PM

January 9, 2014 board meeting minutes

January 27, 2014 Special Board Meeting “Forward in Fourteen” minutes and attachment

February 12, 2014 board meeting minutes

March 13, 2014 board meeting minutes

April 7, 2014 board meeting minutes

May 8, 2014 board meeting minutes

June 12, 2014 board meeting minutes

July 8, 2014 board meeting minutes

August 14, 2014 board meeting minutes

Special Board Meeting September 2014

September 11, 2014 board meeting minutes

October 9, 2014 board meeting minutes

November 13, 2014

December 11, 2014

January 8, 2015

February 12, 2015

March 12, 2015

April 9, 2015

May 14, 2015

June 18, 2015
Darby Community Public Library
Board of Trustees Regular Meeting
June 18, 2015 at 10 AM

Attendees: Forest Hayes, l Chair; Ted Almgren, Ada Almgren, Lee Nelson, Lisa Poe, Choo Turner, Barbara Ackerman, Herlene Rich, and Wendy Campbell

I. Call To Order- Forest called meeting to order at 10:03 AM. Forest acknowledged guests present at this meeting.

II. Approve Minutes
A. May 14, 2015 meeting- Ted moved to approve as amended. Lisa seconded. Board minutes approved as amended with corrections noted.
B. May 29, 2015 meeting- Barbara moved. Judy seconded. Minutes approved as written.

III. Financial Reports
A. Receipts and Expenditures Wendy reviewed with board
B. Approve Bills and Claims Judy moved. Barbara seconded. Claims were approved to be paid

IV. Directors Notes Discussion Wendy shared information with board.
Ted said he would disconnect outside electrical outlets in walking path and outside sitting area as well as find a map of outlets.
Wendy shared information about her meeting with the school. Board will consider the situation with students using library for off-site services when barred from the school. Wendy will put on the agenda for the next regular board meeting.
Ted shared that the Tamarack Spring Meeting requires trustee attendance. Ted stated that he learned much in the meetings. Ted reiterated the importance of a strategic plan as well as a succession plan for director and trustee replacement. Wendy will put the Emergency Succession Plan on agenda for next month so Ted can review with board.

V. Correspondence- Ted donated $200 from the mileage reimbursement he received for attending the Tamarack Spring Meeting.

VI. Old Business
A. Materials Selection Committee policy revision. Barbara will replace the word ‘purchase’ with the word ‘add’ as well as make any grammatical, spelling, or punctuation corrections. Final vote will be taken at next board meeting.
B. Friends of the Darby Library and Library Board of Trustees Memorandum of Understanding- Forest suggested waiting until next meeting to approve final copy when it is received.
C. Mill Levy Information
1. John Chrastka led group through the Personal Assessment Worksheets and discussed relationships in the community as well as possible obstacles that will need to be addressed.
2. Plan A and Plan B was discussed. Judy will edit and bring to the June 24th meeting.
3. Joint meeting to review assessment worksheets and plan a/b is scheduled for June 24th at 9 AM in the library meeting room.

D. Surplus wall cabinet for disposal or donation- Ted moved. Judy seconded. Board declared wall cabinet as surplus. Wendy will see that it is disposed of or donated to outside group.

VII. New Business
A. Preliminary Budget FY 2015-16 distributed for beginning discussion. Ted asked that this budget be used as Plan B if we do not have a mill levy. Board members discussed and determined that plan a and plan b outcomes will be addressed in a sustainable budget created following the mill levy election. STEM volunteer/ volunteer grant writer, Herlene Rich, shared information about grants and donated goods and services that are not shown on previous or current budgets but have been instrumental in keeping the library operating.
B. End of Year 2014-15 review and discussion- Forest stated that we are waiting to receive our May taxes. He reminded all that the first taxes are received in December.
C. Forest Hayes Reappointment to Board: Board request reappointment by Town of Darby was discussed. Ted moved that Forest be approved for recommendation. Lisa seconded. Board approved recommendation of Forest Hayes to a second term. Formal letter to Town was signed by trustees.

VIII. Committee Reports
A. Landscaping- will report at next regular meeting
B. Operational- will report at next regular meeting
C. Used Bookstore- Ada said the bookstore will participate in 50 mile garage sale. Ada is seeking a new volunteer from 11-3 PM
D. Citizens Advisory- will report at next regular meeting
E. FODL- will report at next regular meeting
IX. Public Comment-no comments were added.

X. Adjournment- Forest adjourned meeting at 12:35 PM